Candidate privacy notice

Commonwealth Talent Group · Version 2026-11-13-v2. Please review this notice before submitting personal information. It describes our recruiting application and candidate-profile process.

What we collect and why

When you submit an application or candidate profile, we collect your name, email, optional phone number, availability, resume or experience summary, relevant job answers or candidate-pool preferences, and the permissions you choose. We also retain a receipt, submission timestamp, notice version, job details where applicable, and delivery status to document and operate the process.

We use this information to review your qualifications, contact you, coordinate recruiting, and make relevant referrals within your permissions. Joining the pool does not guarantee a referral or job. Applying and consideration are free.

Who receives information

For a specific job, the required permission authorizes Commonwealth Talent Group to review your application and contact you. It does not authorize disclosure to a client employer. Before sharing an application or resume, we identify the receiving employer and obtain your separate authorization. This also applies where the employer's name is not publicly disclosed.

The optional other-opportunities permission allows us to retain your profile and contact you about other suitable roles. Declining it does not affect consideration for the job you applied for. A direct candidate-pool submission has its own permission for profile retention and recruiting contact; it does not independently authorize employer disclosure.

We share only relevant information for the authorized recruiting purpose. We do not automatically share our application spreadsheet or resume folder with clients. An employer receiving your information is responsible for its own use and records, which may be subject to that employer's privacy practices and legal obligations.

Your information is maintained in private business records supported by Google Workspace. Our recruiting inbox receives your submitted answers and a copy of any uploaded resume as an email attachment. A restricted backup record is also maintained. Google processes information to provide these services under the applicable service terms. Authorized recruiting personnel may access the records; access is currently limited to the owner. The email and attachment are additional retained copies of your information, not public records.

We may retain or disclose relevant records when required by law, lawful legal process, or the preservation of records for a claim. These recruiting permissions do not authorize sale of your information, marketing, interview recording, or background checks.

Retention

We normally retain job applications and candidate profiles for 12 months after your last application or contact with us. We manually review and delete the corresponding application records, stored resumes, and application-email copies when that period ends, unless longer retention is required by law or an active legal preservation duty. Deletion is not automatic.

Where a required recordkeeping period or legal preservation obligation lasts longer, we retain the necessary records for that period and review them for deletion afterward. The 12-month policy does not authorize deletion of records that must legally be preserved.

Your requests and choices

Email hello@hirecommonwealth.com to correct your information, withdraw from future-opportunity consideration, or request deletion. Tell us the email you used and the request you wish to make; do not send identity documents or sensitive information unless we arrange a necessary, secure verification method.

We may need to verify a request to protect your information. Withdrawal from future-opportunity consideration stops recruiting contact for that purpose once processed. Withdrawal of a separate employer-sharing authorization stops future disclosures covered by that authorization; it does not undo disclosures already made. Where records must be retained, we will explain the applicable limits and restrict their use to the remaining permitted purpose. We cannot erase an employer's separate copy on its behalf.

Keep sensitive information out of applications

Do not submit Social Security numbers, financial account information, government identity documents, medical records, or background-check records through this intake. Do not include protected-characteristic self-identification in ordinary screening answers. For accommodation help or an accessible alternative to the online process, email hello@hirecommonwealth.com and describe the assistance needed without sending medical records.

Security and updates

We use restricted Google storage, access controls, and basic abuse protections. No system is risk-free; these measures do not guarantee protection against malicious uploads or service interruptions. Uploaded files should not contain unnecessary sensitive information.

We will publish material changes with a new notice version. Each application records the notice version and permissions presented at submission; we preserve copies of those versions. Contact hello@hirecommonwealth.com with questions.